- Digitally seals electronic materials such as Pdf, Avi, Xml and any other document type or image for web publication
- Allows easy publishing of electronic materials as official
- Enables proof of authenticity and ownership of materials
- Covers the three critical UELMA components for an electronic material to be designated official: capable of being authenticated, preserved and permanently accessible to the public.
- Reduces monitoring efforts to identify tampering
- Offers a flexible and fast implementation option at lower cost than custom solutions
- Provides transparency on the publication process
- Reduces maintenance costs
Let SVSG do the heavy lifting for you – we know the process from the inside out, having developed it alongside USODI. With SVSG providing your Data Seal support, you can rest assured your agency data will be in compliance with UELMA at all times and know the data your organization distributes will be the authentic, unadulterated data sets you intended to release.
The SVSG team can guide you on the end to end implementation including:
- Review of a reliable chain of custody from author to end user to ensure proper control and verification of authenticated materials
- Ensure the solution implementation is consistent with internal policies and procedures as well as compliant under state legislation, audits, or central oversight
- Plan for increasing volume and design workflow very early in the process
- Create any necessary interfaces with your existing infrastructure to avoid costly implementations
- Clearly document the authentication process so everyone will be able to follow them now and in the future
- Implement auditing procedures for any changes, and keep such information in a preservation repository.
Increasingly, state governments are publishing primary legal material such as state statutes, regulations, and court opinions online. Although online publication has facilitated public access, it has also raised a number of concerns about ensuring that the electronic material will be preserved in unaltered form and will be available permanently. Data releases need to abide by local, state and federal laws such as the Uniform Electronic Legal Material Act (UELMA) which offers a framework for providing the official legal material online with the same level of trustworthiness traditionally given by print publication and will be permanently available to the public in unaltered form.
Data Seal provides you exactly the three compliance metrics you need:
Data Seal’s cloud hosted hashing technology guarantees document integrity while its secure web site guarantees the authenticity of origin. The sealing process makes impossible for anyone to alter previously sealed materials without detection. Hash details include the date and time that the signature and the latest version of the materials that were sealed, as well as the type of time stamp and hash algorithms used, the hash value and additional publication information from your website for independent validation.
The combined chain of hash values is stored on a separate database and it’s regularly verified and audited by Data Seal as it recalculates the integrity values against the published values. Any tampering with the materials would automatically trigger a notification to the agency administrators as it becomes evident since the computed values would be different than the published values.
As our implementation team helps agencies formalize preservation business procedures, Data Seal technology also supports long-term document preservation. Materials are securely stored on servers and databases which are replicated and regularly backed up.